Saving, publishing, and SEO

Use the form footer to store work and control when supported content becomes public.

The form footer is the row of actions at the bottom of the edit screen. Delete and Copy sit on the left. The autosave status, Save, Schedule, Preview, and Publish or Unpublish sit on the right. Saving and publishing answer different questions: “Have my changes been stored?” and “Can visitors see this item?” Check both before leaving.

Publish a new item

Check the title, content language, and required fields.
Select Save and wait for the confirmation notification, Created. Correct any error before continuing.
Use Preview if this editor provides it, and check the content and links.
Select Publish when the item is approved and your role allows it.
Confirm its public state, then open the public website and check the result.

Publishing does not necessarily put the item in the main menu or a manually selected collection. Add it to the relevant navigation or collection separately. For a page, see Help visitors find the page.

Save and publication actions

Action	What it does
Save	Stores the current form values. Saving alone does not make a draft public. On a public article, it stores a draft of your changes instead. See Article drafts.
Publish	Saves the current form values and makes the item public. You do not need to save first.
Unpublish	Saves the current form values and takes the item offline, keeping it in the admin.
Schedule	Sets a publication date. Articles, events, and event series only.
Preview	Opens the article in a new browser tab, including unsaved changes. Articles only, after the first save.
Copy	Opens an unsaved duplicate. Pages and articles only.
Delete	Deletes the record after a confirmation. Shown once the item has been saved.

The confirmation notifications are Saved, Published, and Unpublished. A new item published straight away shows Created and published.

Buttons vary by content type, state, feature, and role. Pages, articles, events, and other editors do not all expose the same actions. The home page and other special pages have no Delete or Unpublish button.

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Warning

Except for articles, a save to public content is live at once. Editing a public page, event, service, or other record does not give you a private draft of the changes. Arrange the review before saving sensitive corrections. Shared screens such as Appearance and Contact have a save workflow rather than an article-style publication process.

Article drafts

Articles keep a draft of changes made to a public article. This lets you prepare a correction without changing the public version.

Open the public article and make your changes.
Select Save. The notification reads Saved (draft). Visitors still see the previous version.
Select Publish, which reappears in the footer, when the changes are approved.
Check the public article.

When you open an article, the admin may show Draft loaded. The form then contains the latest saved draft, which can differ from the public version. Publish it or continue editing it. Do not assume the form shows what visitors see.

A draft article that is not yet public is saved directly. Its changes stay private until you publish it.

Draft, scheduled, and public states

A new publishable item starts as a draft. The form header shows its state with an icon beside the title: a tick for public, a clock for scheduled, and no icon for a draft. It also shows the Created date and, once set, the Published date.

Articles, events, and event series support scheduled publication.

Select Schedule. You do not need to save the item first.
Type the publication date and time, or pick them from the calendar pop-up.
Select Save in the dialog. Cancel closes it without changes.
Check the footer. The button now reads Scheduled: followed by the date and time, and the header shows a clock.

The schedule dialog uses Central European Time (CET, or CEST in summer). Convert the time first if you plan for another timezone.

The schedule is when visitors may see the item, not when an event happens. For example, an event next month can be published today so visitors can plan ahead. After scheduling, check the item’s state in the form header.

To change a schedule, select the Scheduled button, enter a new date, and save. To stop a scheduled item from going public, select Unpublish. The header then shows the draft state.

Autosave, preview, and copy

Articles can autosave when autosave is enabled for the website. It has no switch under Settings; ask JORD support if you need it. Autosave starts only after you have saved a new article once. It then checks for changes every few seconds and stores them as a draft, like Save on a public article. It does not publish anything.

The status appears in the footer, to the left of Save:

Status	Meaning
Autosave active, with a time	The last automatic draft was stored at that time.
Autosaving…	A draft is being stored now. Wait before leaving.
Autosave failed, retrying…	The last attempt failed. Keep the form open and select Save.

Preview becomes available after the first save of an article. It opens a new browser tab showing the current form, including unsaved changes, so you can inspect the article before publication.

Copy on a page or article does not create a record by itself. It turns the open form into a new, unsaved duplicate: the title gets a “copy” suffix, the URL is cleared, and the state is draft. The admin then shows the Data copied! notification.

Save the original first. Unsaved edits are carried into the copy, not stored in the original.
Select Copy.
Change the copy’s title, URL, and relations.
Select Save to create it.

Change content language safely

Save before you switch language. The language codes in the sidebar open that language’s dashboard, not the same item in another language.

Each language has its own records. Check that the version you publish is the one visitors will open. Saving the English text does not translate another language’s version. When an image or description seems unchanged, check the public language before editing again.

The SEO and sharing box sits near the bottom of pages, articles, events, services, and other supported editors.

Field	Use	Hint in the admin
SEO title	The proposed title for search results. The item title shows as a suggestion.	At most 60 characters
SEO description	Summarises the page for search results.	At most 160 characters
Share title	The title for supported social previews. The item title shows as a suggestion.	55–95 characters
Share description	The text for supported social previews. The SEO description shows as a suggestion.	55–200 characters
Share image	The preview image.	1200×630 pixels
Exclude from sitemap.xml	Leaves the page out of the website’s sitemap. Pages only.

Keep titles specific and descriptions factual. Search engines and social platforms may still choose different text or images.

Write an SEO title and description

SEO means helping search services understand the page. The fields here describe the page; they do not guarantee a ranking or an immediate search-result update.

For a workshop page, a title such as “Weekend pottery workshops” tells readers more than “Welcome”. A description such as “See workshop dates, what each session includes, and how to book a place” summarises the actual content. Do not promise something the page does not provide.

Prepare a shared-link preview

Enter a share title and description that still make sense without the rest of the page. Select an image that remains recognisable in a small crop. Share fields are separate from the main body and from a card description used in the website’s own lists.

If a service shows an old preview, confirm the fields saved, then ask the website administrator to check the service’s stored preview. Repeatedly changing the page URL is not a fix for an old preview image.

Understand Exclude from sitemap.xml

Exclude from sitemap.xml removes the page from the list of pages the website offers to search engines. It does not tell search engines to hide the page. A search engine can still find and show it through links from other pages.

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Caution

Exclude from sitemap.xml is not a password, an access restriction, or the same as Unpublish. Someone with the public link may still open the page, and it may still appear in search results. Never use it to protect private information.

Delete content

Delete only after checking the item and its public links. The admin asks you to confirm in Confirm deletion. Deletion can leave broken links or empty collections elsewhere on the site.

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Tip

If you only need the item offline, use Unpublish where available and keep the record for later editing.

Check any menu or collection that still points to it. Unpublishing a page does not clean up every link to that page.